SaaS cost intelligence
SaaS per-user cost calculator: tier-by-tier breakdown for your team size
Pick a tool, enter your team size, and see the per-user cost at every published tier. The calculator surfaces the cheapest tier that fits your team and flags hidden seat minimums.
Pick a tool and your team size
Why per-user cost varies by tier
Most SaaS tools have at least three published tiers. The cheapest tier limits seats, features, or usage; the most expensive unlocks SSO, advanced security, audit logs, custom roles, and dedicated support. For a 5-person team, the cheap tier may suffice. For a 50-person team where one of the limits binds (e.g. number of automation runs, message history, projects), you're forced up-market.
The calculator shows the all-in monthly cost at each tier so the trade-off is concrete.
Hidden fees the per-seat price doesn't show
The published per-seat price is rarely your final bill. Watch for:
- Annual commitment requirement (e.g. Salesforce Pro Suite is billed annually only)
- Seat minimums (Monday.com Pro: 3 seats; Klaviyo: based on email contact count)
- Module add-ons (HubSpot hubs are priced separately; Salesforce CPQ is +$)
- Premium support tiers (often 10-25% of license cost)
- Implementation/onboarding ($5k-50k for enterprise CRMs)
Frequently asked questions
Why is the per-user cost different at different tiers?
Most SaaS tools have tier-specific per-user pricing, the more advanced the tier, the more per-user it costs. The calculator shows every tier side-by-side.
How is this different from looking at the vendor's pricing page?
Vendor pages list per-seat prices but don't compute your total. The calculator multiplies by team size, applies annual discounts, and flags seat minimums.
Does it work for custom enterprise tiers?
Custom enterprise tiers are shown but marked 'custom quote'. The calculator won't fabricate a price, you'd need a sales call.
Which is cheaper for 10 users, HubSpot or Salesforce?
Salesforce Starter at $25/user × 10 = $250/mo. HubSpot Starter at $20/seat (annual) × 10 = $200/mo. HubSpot wins at this size, but compare hub mix before deciding.